INVITATION FOR BIDDING

1.Request for Quotation No. SOID320-09-Q-0010 Trafficking in Person Conference
   Closing Date: November 21, 2008, 12 pm
2.Direct Internet Access Provision
   Closing Date: November 15, 2008
3.LP Gas Delivery Service Acquisition
   Closing Date: November 20, 2008
4.Request for Quotation No. SOID320-09-Q-0005 for Targeting and Risk Management Conference.
   Closing Date: October 30, 2008, 12 pm

 

    Archives (May-September 2008)

 

REQUEST FOR QUOTATION NO. SOID320-09-Q-0010 TRAFFICKING IN PERSON CONFERENCE

I.  Scope of Services

This solicitation is to provide the following rooms and conference services for a conference event  from January 19^th – 21^st, 2008. The provider should be a five-stars hotel in Kuta/Legian, Bali.

Meeting room package with:

1.            Standard room for approximately 40 person (King size bed, breakfast, and transfer

   from-to airport-hotel), check in: January 19^th , and check out: January 22^nd, 2009

2.            One conference room to accommodate approximately 40 people

3.            Coffee break with 3 kinds of pastries approximately at 10.00am and 2.30pm for

   approximately 40 people.

4.            A conference lunch buffet style from 12.00pm – 1.00pm and dinner buffet style 

   from 7.00pm – 8.00pm, consisting of a mix of local and western food with

   water and soft drinks for approximately 40 people (please quote price per additional

   person)

5.           Conference equipment package to include: A podium, one standing microphone,                             

   two cordless and two clip-on microphones,  screen, projector, whiteboard,   

   flipchart with markers, a reception desk, and  training kit (pen and note pad) and  

               free flow water for attendees.  A technician for troubleshooting any conference

               support activities problems is also required Internet access and business center

               may also be  required. 

6.           A class banner (color)

7.            A group photo for approximately 40 each

II.  Pricing   The Contractor shall provide a firm fixed price in Rupiah for,

Meeting Room Package to accommodate 40 people (January 19^th – 22^th, 2009)

III.  Submission of Quote.  Each offer/quotation must consist of the following:

A.     Completed Section II to include pricing.

B.     The following information: 

(1)    The proposed type of function room/s;

(2)    The proposed menu for both coffee break and buffet lunch;

(3)    The security posture that represents the high standard of security and safety;

(4)    Adequate fire escape facilities;

(5)    Description of Equipment and supplies:

·         PA System

·         Podium, one standing microphone, two cordless and two clip-on microphones, screen, projector, whiteboard, flipchart with markers, and reception desk.

IV.  Evaluation Factors

The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter.  The evaluation process shall include the following:

a)      Compliance Review.  The Government will perform an initial review of proposals/quotations received to determine compliance with the terms of the solicitation.  The Government may reject as unacceptable proposals/quotations which do not conform to the solicitation.

b)      Technical Acceptability.  Technical acceptability will include a review of items listed under Article A.2. in Section 3.  During the solicitation evaluation phase the DOJ-OPDAT Program Manager,  may visit the hotel to view proposed facilities and equipment.

c)      Price Evaluation.  The lowest price will be determined by price comparison among the technically acceptable and responsible offerors.  The Government reserves the right to reject proposals that are unreasonably low or high in price.

Quotations are due by 12:00 p.m. on November 21^st, 2008.

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Direct Internet Access Provision

The Contracting Office, US Embassy Jakarta is soliciting for companies to provide Direct Internet Access from various offices in Jakarta, Medan and Surabaya.  We are also soliciting for MPLS service between our offices in Jakarta.  Projects are estimated to be between USD 30,000 and USD 120,000.  The work will include among others, provide, install and maintain the connections.

All firms interested in being included in this project must be technically qualified and financially responsible to perform the work. At a minimum, each Offeror must meet the following requirements when submitting their proposal:

• Be able to understand written and spoken English;
• Have an established business with a permanent address and telephone listing;
• Have the necessary personnel, equipment and financial resources available to perform the work;
• Have all licenses and permits required by local law;
• Meet all local insurance requirements;
• Have no adverse criminal record; and
• Have good experience and past performance records.
   

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LP Gas Delivery Service Acquisition

The Contracting Office, US Embassy Jakarta is soliciting for the acquisition of LP Gas delivery Service to US Mission offices and residences within Jakarta area.

All firms interested in being included in this project must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:

• Be able to understand written and spoken English;
• Have an established business with a permanent address and telephone listing;
• Have the necessary personnel, equipment and financial resources available to perform the work;
• Have all licenses and permits required by local law;
• Meet all local insurance requirements;
• Have no adverse criminal record; and
• Have good experience and past performance records.

Any firms interested in this upcoming project should send a written request for solicitation package to the Procurement and Contracting Unit at fax no. (021) 352-4303 or (021) 3435-9910 not later than November 20^th, 2008. 

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REQUEST FOR QUOTATION NO.  SOID320-09-Q-0005 for Targeting and Risk Management Conference

I.  Scope of Services

This solicitation is to provide the following rooms and conference services for a conference event from November 17^th to 21^st, 2008. The hotel should be a 5 star hotel within15-20 minutes from the US Embassy. The class will include four days in the classroom and one day offsite class at Tanjung Priok port with limited classroom use on that day.

A.          Meeting room package with:

1.            Approximately 18 Standard rooms (for 18 students) for six (6) nights. 

2.            One conference room with classroom style seating to accommodate approximately          

               25 people (18 students, 3-4 instructors, and 2 interpreters)

3.            Coffee break with coffee/tea with 3 kinds of pastries approximately at 10.00am and    

   2.30pm for approximately 25 people, and one time coffee and free flow water in the

   the morning at the start daily session.

4.            A sit down lunch buffet style, consist of a mix of local and western food with water

   and soft drinks from12.00pm – 1.00pm for approximately 25 people, with

   possibility of additional participants on opening day (November 17^th, 2008) and

   closing day (November 21th, 2008)(please quote price per additional person).

5.           A podium, microphone, clip-on microphone, projector (In-Focus), screen, two

   cordless microphones, two flipcharts with markers, internet connectivity, and

   training kit (pen and note pad) and water for students.

6.           A class banner (color).

7.           Two experienced simultaneous interpreters and 25 cordless headsets.

Opening Ceremony services on Monday, November 17^th, 2008 to include the following :

1.           Coffee, tea, water and pastries for approximately 35 people and a

   Guest-of-Honor-table for at least eight people for the opening ceremony.

2.           A professional photographer for group photo for the opening ceremony
 

B.          Offsite class day in Tanjung Priok port (date will be determined)

1.            Transportation from hotel to port and return for 25 people on the offsite class day.   

   The bus should be available all day if necessary for movement around the port.

   A package of 25 lunch boxes and 50 snack boxes (2 sets of 25) including water

   for offsite class day should be provided before departure or deliver to the port
 

II.  Pricing   The Contractor shall provide a firm fixed price in Rupiah for,

A.     Meeting Room Package to accommodate 25 people (November 17^th – 21^st, 2008)

B.     Opening Ceremony services (November 17, 2008)

C.     Offsite day class in Tanjung Priok port (date will be determined)

Grand Total:      A+B+C                                    -           Rupiah ______________________    
 

III.  Submission of Quote.  Each offer/quotation must consist of the following:

A.     Completed Section II to include pricing.

B.     The following information: 

(1)    The proposed type of function room/s;

(2)    The proposed menu for both coffee break and buffet lunch

(3)    The security posture that represents the high standard of security and safety;

(4)    Adequate fire escape facilities;

(5)    Description of Equipment and supplies:

·         PA System

·         Projector (In-Focus), screen, two cordless microphones, two flipcharts with markers, internet connectivity, training kit, and 25 cordless headset
 

IV.  Evaluation Factors

The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter.  The evaluation process shall include the following:

a)      Compliance Review.  The Government will perform an initial review of proposals/quotations received to determine compliance with the terms of the solicitation.  The Government may reject as unacceptable proposals/quotations which do not conform to the solicitation.

b)      Technical Acceptability.  Technical acceptability will include a review of items listed under Article A.2. in Section 3.  During the solicitation evaluation phase the Economic Officer, Mr. Pablo Valdez, may visit the hotel to view proposed facilities and equipment.

c)      Price Evaluation.  The lowest price will be determined by price comparison among the technically acceptable and responsible offerors.  The Government reserves the right to reject proposals that are unreasonably low or high in price.

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