Administrative Assistant FSN7

Position Title & Grade: Administrative Assistant, FSN-7*; FP-7*
Closing Date: January 30, 2007

OPEN TO: All Interested Candidates
POSITION: Administrative Assistant, FSN-7*; FP-7*
OPENING DATE: January 16, 2007
CLOSING DATE: January 30, 2007
WORK HOURS: Full-time; 40 hours/week
SALARY: * Actual grade and salary will be based on the qualifications of applicant.

NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST BE RESIDING IN COUNTRY AND HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. APPLICANTS MUST BE ELIGIBLE FOR EMPLOYMENT UNDER HOST GOVERNMENT LAWS AND REGULATIONS.

The U.S. Embassy in Jakarta is seeking an individual for the position of Administrative Assistant, in Public Affairs Section (PAS).

BASIC FUNCTION OF POSITION:

The incumbent serves as the administrative and personal assistant to three Assistant Cultural Affairs Officers for Programs, Exchange, and Youth. ACAOs are responsible for the management of all cultural, speaker, and other programs, exchanges, and youth outreach. The job holder also serves as black-up to the Cultural Affairs Officer's secretary and Cultural Affairs Assistant for Exchanges.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office, ext. 9135.

QUALIFICATIONS REQUIRED:

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Bachelor's Degree or equivalent (S1) in administration or related field is required..

2. At least two years of progressively responsible administrative experience is required.

3. Level IV (fluent) speaking/reading/writing in English and Bahasa Indonesia is required.

4. Must be able to demonstrate proficiency in using the internet, database program, and Microsoft Office including Word, Excel, Outlook and PowerPoint. Must have sound knowledge of names, relationship, acronyms and purpose of government, NGO and educational institutions in the U.S. and Indonesia. Thorough familiarity with office procedures and correspondence formats as well as knowledge of office machines.

5. Must have ability to gather information and draft routine correspondence without instruction. Ability to analyze and organize data and office procedures and make suggestions as to improvements.

6. Must have excellent customer service and interpersonal skills, especially dealing with people with a wide variety of professional, social and educational backgrounds. Proven teamwork skills. Ability to take initiative and work independently to prioritized work. organize and manage time. Must be very highly detail oriented.

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (EFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application

ADDITIONAL SELECTION CRITERIA

1.	Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy
2.	Current employees serving a probationary period are not eligible to apply.
3.	Currently employed U.S. Citizen EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4.	Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.
5.	As required): The candidate must be able to obtain and hold a level II (for FSN) security clearance.

1.Application for U.S. Federal Employment (SF-

TO APPLY:

Interested applicants for this position should submit the following or the application will not be considered:

1.   Application for U.S. Federal Employment (SF-171 or OF-612); or
2.   A current resume or curriculum vitae that provides the same information as an
    OF-612; plus
3.   Candidates who claim U.S. Veterans preference must provide a copy of their Form
    DD-214 with their application.
4.   Any other documentation (e.g., essays, certificates, awards, copies of degrees
    earned) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION TO:

Human Resources Office Attention: Human Resources Officer U.S. Embassy Jl. Medan Merdeka Selatan 5 Jakarta 10110

POINT OF CONTACT:

Iriani Magdalena Human Resources Office Telephone: 3435-9135 E-mail: jakartahro@state.gov

DEFINITIONS

1.	AEFM: A type of EFM that is eligible for direct hire employment on either a Family Member Appointment (FMA) or Temporary Appointment (TEMP) provided s/he meets all of the following criteria:
	--US citizen;
	--Spouse or child who is at least age 18;
	--Listed on the travel orders of a Foreign or Civil Service or uniformed service member
	permanently assigned to or stationed t a US Foreign Service post or establishment
	abroad with a USG agency that is under COM authority;
	--Is resident at the sponsoring employee’s or uniform service member’s post of
	assignment abroad, approved safehaven abroad, or alternate safehaven abroad; and
	--Does not receive a USG annuity or pension based on a career in the US Civil,
	Foreign, or uniform services.
2.	EFM: Family Members at least age 18 listed on the travel orders of a Foreign of Civil Service or uniformed service member permanently assigned to or stationed to a US Foreign Service post or establishment abroad with a USG agency that is under COM authority who do not meet the definition of AEFM above.
3.	Member of Household: A MOH is a person who:
	a) Has accompanied, but is not/not on the travel orders of a U.S. citizen Foreign or Civi
	Service employee or uniform service member permanently assigned to or stationed at
	a U.S. Foreign service post or establishment abroad;
	b) Has been declared by the sponsoring employee to the Chief of Mission as part of
	his/her household; and
	c) Resides at post with the sponsoring employee.
4	Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has shifted the main residency focus to the host country and has the required work and/or residency permits for employment in country.
5.	Not-Ordinarily Resident (NOR): Typically NORs are US Citizen EFMs and EFMs of FS, GS, and uniformed service members who are eligible for employment under an American USG pay plan, on the travel orders and under Chief of Mission authority, or other personnel having diplomatic privileges and immunities.

CLOSING DATE FOR THIS POSITION: November 28, 2007

The US Mission in Jakarta provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

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